Functions of Secretary

140. The functions of the Secretary of the Society shall be those mentioned below : Sr. no | Items of the Powers, Functions and Duties | The Bye-law no. under which the Power, Function or Duty falls 1 | To issue share certificate to Members within the stipulated period and the prescribed manner | 9 & 10 2 | To deal with resignations from Members including associate and nominal Members | 27 to 30 3 | To enter nominations and revocations thereof in the Nominations Register. | 31 4 | To inspect the property of the Society. | 46 (a) 5 | To issue notices regarding repairs to be carried out in flats. | 46 (b)(C) 6 | To deal with cases of expulsion of Members. | 48 to 53 7 | To deal with cases of cessation of Membership including associate and nominal Membership. | 54 8 | To deal with the applications for various purposes received by the Society. | 63 9 | To prepare and issue demand notices/bills for payment to the Society's charges. | 68 10 | To bring cases of defaults in payment of the Society's charges to the notice of the Committee. | 69 11 | To issue letter of allotment of flats. | 76 (a) 12 | To issue notices and agenda of all meetings of the general body. | 97 13 | To record the minutes of all the meetings of the general body. | 107 14 | To call the first meeting of the newly constituted committee. | 121(b) 15 | To issue notices of all the meetings of the Committee. | 131 16 | To attend meetings of the Committee and to record minutes thereof | 135 17 | To attend meeting accounts books, register and other records, unless otherwise decided by the committee. | 142 18 | To finalize account of the Society in the required manner | 145 (b) 19 | To produce records of the Society before different authority concerned with the working of the Society with the consent of the Chairman. | 151 20 | to prepare the audit rectification reports in respect of audit memos received from the Statutory and internal Auditors. | 152 21 | To bring breaches of the Bye-laws by the Members of their notices under instructions from the committee and Penalties there to. | 164 22 | To discharge such other functions under the MCS Act 1960 the MCS Rules 1961 and the Bye-laws of the general body meetings, as are not expressly mentioned hereinabove. | 23 | To place the complaint application with facts before the committee, in the coming meeting. | 174