Legal Shield for Your
Managing Committee.
The only society management service backed by a team of 20+ practising advocates.
Complete MCS Act compliance, all legal notices, member complaints, meetings and statutory books — handled professionally so your MC committee can lead with confidence, not fear.
What is the Legal Shield?
Every Managing Committee member is personally liable for decisions made in the society's name — wrong resolutions, missed filings, improper elections, unpaid TDS. When something goes wrong, the secretary and chairman face it personally. Most don't even know they're exposed.
HPF's Legal Shield stands between your committee and that exposure. Every notice is answered by an advocate. Every resolution is legally reviewed before it passes. Every compliance deadline is tracked. Your MC leads — we absorb the legal risk.
Management + Legal Shield.
No Other Service Offers Both.
Every other eManager in Maharashtra is run by admin staff. When a legal notice arrives, they hand it back to you. We built ours differently.
Regular eManager
No legal backing
HPF Legal Shield
20+ advocates included
Legal team backing
None — admin staff only
20+ practising advocates, always available
Legal notices & replies
Not handled — refer to your own lawyer
Drafted and replied to by our advocates — included
Member complaints
Forwarded to committee only
Handled end-to-end with legal backing
Resolution validity
No legal review — errors common
Every resolution legally reviewed before passing
MC personal liability
MC members exposed to personal liability
Legal Shield — MC protected from personal exposure
Election disputes
Not covered
Managed with full legal process compliance
Site visits
Fixed schedule or extra charge
As needed — no extra charge
Bye-law interpretation
Google / best guess
Formal legal opinion by qualified advocate
Full Legal Shield — included in every retainer
Feature
Regular eManager
No legal backing
HPF Legal Shield
20+ advocates included
Legal team backing
None — admin staff only
20+ practising advocates, always available
Legal notices & replies
Not handled — refer to your own lawyer
Drafted and replied to by our advocates — included
Member complaints
Forwarded to committee only
Handled end-to-end with legal backing
Resolution validity
No legal review — errors common
Every resolution legally reviewed before passing
MC personal liability
MC members exposed to personal liability
Legal Shield — MC protected from personal exposure
Election disputes
Not covered
Managed with full legal process compliance
Site visits
Fixed schedule or extra charge
As needed — no extra charge
Bye-law interpretation
Google / best guess
Formal legal opinion by qualified advocate
You handle legal yourself
Full Legal Shield — Included
Everything Included. No Asterisks.
One monthly retainer covers all of this — for every society, regardless of size. Nothing is held back for a higher plan.
All MCS Act Registers
- I-Form — Register of Members (maintained, updated)
- J-Form — Annual list of members
- Share Certificate Register
- Transfer Register
- Nomination Register
- Entrance fee & subscription register
Meetings & Minutes
- MC meeting agenda drafted & issued (8 days notice)
- Minutes drafted and entered within 7 days
- AGM / SGM / EGM preparation end-to-end
- AGM notice to all members (14 days)
- Resolution register maintained
- Action items tracked from every meeting
Legal Work — Fully Included
- Legal notices received — reviewed & replied by advocate
- Member complaints — handled with legal backing
- Demand notices to defaulters drafted
- Bye-law interpretation by qualified advocate
- Legal review of every resolution before passing
- Election management — full legal process
Compliance & Filings
- Annual return (Form N) filed with Registrar
- Compliance calendar — all deadlines tracked
- Registrar correspondence drafted & sent
- Statutory books printed & bound annually
- Initial & ongoing compliance reports
- Society records digitized from existing documents
Member Management
- New member onboarding (application to approval)
- Transfer of membership — all documents
- Nomination updates processed
- Leave & Licence intimation handled
- Maintenance defaulter tracking & notices
- Member query resolution with legal advice
Society Administration
- Society website with member login (optional)
- WhatsApp + email updates to committee
- Notice board content maintained
- Monthly activity report to Managing Committee
- All incoming correspondence registered & replied
- Staff visits as needed — no extra charge
Registrar Complaints & Court Cases — Quoted Case-by-Case
Matters that escalate to formal proceedings before the Registrar or courts (Consumer Forum, Co-operative Court, High Court) are charged separately, based on complexity. Quoted and agreed before engagement begins.
Accounting Services — Optional Add-On
Monthly I&E statements, TDS filing, GST compliance and annual audit coordination are completely optional and charged separately. These are not part of the Legal Shield retainer.
20+ Advocates Team. Deployed When Your Society Needs Them.
Not a single advocate stretched thin — a team of MCS Act specialists, each assigned to the type of matter they handle best. Speed, precision, accountability.
Registrar & Filings
Annual returns, Form N, election filings, formal Registrar correspondence
Member Disputes
Inter-member complaints, legal notices, consumer forum, co-operative court
Compliance & Elections
Resolutions, AGM validity, election process, bye-law compliance
Legal Notices & Replies
All incoming legal notices drafted and replied within prescribed timelines
Internal Auditor — Quarterly
Your statutory auditor reviews the past once a year. Our internal auditor reviews every quarter so errors are caught and fixed before they reach the statutory audit.
Without an internal auditor
- Errors in cash book and payments pile up for 12 months
- Missing vouchers discovered only at statutory audit — too late
- Outstanding maintenance goes unreconciled for the full year
- Statutory auditor gives adverse remarks — embarrassing in AGM
- Committee members personally liable for undetected mismanagement
- Statutory audit takes weeks, costs more due to messy records
With HPF Internal Auditor
- Errors caught and corrected every quarter — not after year-end
- Statutory audit becomes faster and cheaper (clean books)
- No adverse remarks or qualifications in statutory audit report
- MC committee protected from personal liability for financial mismanagement
- Outstanding maintenance tracked and actioned quarterly
- Missing vouchers found and rectified before they pile up
- Full financial picture for committee every 3 months
- Statutory audit readiness — records always in order
How It Works
Every 3 months — 4 audits per year
What the internal auditor reviews every quarter
- Cash book & bank book — all entries verified
- Receipts & payments cross-checked with bank statements
- Maintenance collection register — outstanding traced
- Vouchers & bills — completeness and genuineness check
- I-Form, J-Form and share certificate register — reconciled
- Petty cash and imprest accounts reviewed
- Advances & deposits — status verified
- TDS deductions and GST (if applicable) — compliance check
- Previous quarter observations — compliance verified
- Quarterly Internal Audit Report issued to MC
Pricing
Competitive Pricing
Per member, billed quarterly — shared on request
Less Than Hiring an Office Manager.
With Full Legal Protection.
Hiring an advocate retainer and a part-time manager separately adds up fast. HPF Legal eManager delivers both — at competitive pricing, with world-class service.
One-time onboarding fee applies — covers initial site visit, compliance assessment, records digitization and statutory books setup. Shared with you upfront during your free consultation, based on your society's needs. · Payment by cheque, NEFT or Razorpay.
Why societies switch to HPF Legal eManager
Advocate on retainer
Legal notices & compliance only
Part-time office manager
Admin only, no legal expertise
HPF Legal eManager
Both — in one retainer, at competitive pricing
Registrar Complaints & Court Cases
Quoted Case-by-Case
Professional fees vary based on complexity, number of hearings and proceedings involved. We share a clear quote before engagement — no surprises.
Maintenance Recovery Service
Flat Fee Per Matter
Includes: 2 legal notices to defaulting member + filing of recovery case before Registrar + pursuit till Recovery Certificate is issued.
This fee may be charged directly to the defaulting member's maintenance ledger — at no cost to the society.
Payment Options
Cheque (Preferred)
Post-dated cheques collected by our staff. Most societies pay by cheque.
Monthly, quarterly or half-yearly PDCs
NEFT / Bank Transfer
Transfer to SocietySeWA's account. Share UTR for instant confirmation.
Auto-receipt emailed on confirmation
Online — Razorpay
UPI, Net Banking or Card. Payment link sent on request.
Instant receipt + activation
100% Legally Compliant.
Your MC. Fully Shielded.
Our intention is clear: to make every housing society we serve fully compliant with the Maharashtra Co-operative Societies Act — with every register in order, every deadline met, every resolution legally sound, and every filing done on time.
And to stand as a Legal Shield between your Managing Committee and the complex, often unforgiving, legal landscape of co-operative housing law — so that the people who give their time to serve their community are never personally exposed for doing so.
Complete Compliance
Every MCS Act obligation met — registers, returns, meetings, elections — nothing missed, nothing delayed.
Legal Shield to MC
Every notice answered by an advocate. Every resolution legally reviewed. Every dispute handled with professional legal backing.
One Trusted Partner
Management and legal in one retainer, one team, one point of contact. No juggling multiple vendors.
Free initial compliance report — no commitment required. We will show you exactly where your society stands.